Casting administrators can setup standard notification templates to save time when sending message to talent or casting team members.
To access the list of notification templates, select the cog in the top right of the casting portal.
Once selected, go to the notifications tab.
This will list all the templates that can be setup. Below is a description of each template (note that more will be added in the future).
Casting Account Invitation: Notification to casting team members invited to join the account
Casting Project Invitation: Notifications to casting team members invited to join a project
Talent Project Invitation: Notifications to talent when inviting them to an audition round
Project Working Cast List Invitation
Project Working Cast List ready for review
Round Started: This is notify casting team members that audition round assessments have commenced
Callback: Notification to talent when they have been called back for an audition.
On File: Notification to a talent that their profile has been kept on file for future roles
Not Today: Notification to talent that they have not been selected in the roles they applied for
Working Castlist Export: Notification to casting lead with a link to a downloadable working cast list csv
Round Closed: Notification to the casting team that an audition round has closed.
Talent Round Message: Notification template for ad-hoc notifications to talent at the round and project levels.
To edit a template select the pencil icon and open the template editor.
Each template also has replaceable fields that can be used to include fields from the system when sending out to recipients.
To add a field you can copy the tags as they appear under the template. Please ensure they are copied exactly else the text will not replace.
You can also choose to enable and disable some automated notifications using the Enable/Disable toggle switch at the top or using the ellipsis in the table.
Only notifications that are not specifically updated and sent by casting team members can be enabled or disabled.